If you ship green-listed waste across an EU border, you have been filling in a paper Annex VII document for years: one sheet in the truck, one in the office, one for the consignee. That era is ending. The new EU Waste Shipment Regulation 2024/1157 replaces paper with digital filing through a central EU system, and the transition dates are already running.
The three dates that matter
| Date | What it means |
|---|---|
| 20 May 2024 | Regulation 2024/1157 entered into force, replacing Regulation 1013/2006 step by step. |
| 21 May 2026 | The main obligations apply. Shipment data must be exchanged digitally via the EU's central system (DIWASS). The notification procedure for orange and red list waste runs digitally from this date. |
| 31 December 2026 | End of the transition period during which a paper Annex VII remains acceptable as a fallback. From 1 January 2027, digital is the norm, full stop. |
What is DIWASS?
DIWASS (Digital Waste Shipment System) is the European Commission's central platform for waste shipment data. Every EU member state connects to the same system, so a shipment from Rotterdam to Duisburg and a shipment from Ghent to Milan follow the same digital process.
There are two ways to file into it:
- Manually, by typing each shipment into the Commission's web interface, field by field, for every single movement.
- Through certified software that connects to the DIWASS API and files for you. You enter a shipment once (or reuse a saved template) and the software submits it, tracks the status and stores the evidence.
Who is affected?
Anyone with a role in a cross-border waste movement inside the EU:
- The person who arranges the shipment (trader, broker, producer): responsible for the Annex VII document on green-listed waste.
- Notifiers shipping orange or red list waste under the notification and consent procedure.
- Carriers, who must be able to show the shipment document during transport.
- Consignees and recovery facilities, who confirm receipt and recovery.
What stays the same
The content of the obligations barely changes: the same waste codes, the same parties, the same recovery operations, the same contracts behind each shipment. What changes is the medium: instead of paper that can be lost, mistyped or backdated, the data lives in one system that authorities in every member state can check in real time.
How to prepare, in four steps
- Map your shipments. How many movements per year, which waste codes, which countries, green-listed or notifiable?
- Clean your master data. Digital filing rejects sloppy data that paper tolerated. Company registration numbers, facility permits and waste codes need to be exact.
- Pick your filing route. Manual entry in the Commission portal is free but slow and error-prone at volume. Software that files via the API saves the re-typing and keeps your records inspection-ready.
- Run both in parallel before the deadline. Use the remaining transition window to file digitally while paper is still a legal fallback, so mistakes cost nothing.
Be ready before the rush
WasteTrack files Annex VII and notification documents digitally to DIWASS and keeps a tamper-evident record of every movement. Your first shipment is free.
Start free, no card needed